Workspace

Workspace Module Overview

The Workspace module provides a centralized and user-friendly interface for users to manage and respond to assessments assigned to them. With features like categorization of assessments, response saving, and history tracking, it ensures an efficient and organized workflow for completing assessments while maintaining flexibility and transparency in tracking responses.

Key Features and Functionalities

1. Assigned Assessments

• Purpose: Organize and display all assessments assigned to a user for easy access and navigation.
• Capabilities:
  • Grouping by Category:
    • Assessments are categorized based on predefined groupings to help users easily locate specific assessments.
  • Card Format:
    • Each assigned assessment is displayed as an interactive card.
    • Cards provide a quick overview of the assessment title and additional options to open or start responding.

Steps to Access Assigned Assessments:

1. Open the Workspace module.
2. Navigate through the grouped categories to locate the desired assessment.
3. Click on an assessment’s card to open and begin responding.

2. Assessment Response Workflow

• Purpose: Manage the process of responding to assigned assessments, including saving progress and submitting responses.
• Capabilities:
  • Single or Multiple Attempts:
    • Assessments can be configured, based on:
      • Subscription plan settings.
      • Assessment-specific configuration.
    • Configuration options include:
      • Single Attempt: Users can submit a response only once.
      • Multiple Attempts: Users are allowed unlimited responses or a specified number of attempts.
  • Start and Save Progress:
    • Clicking on an assessment card opens the assessment for responding.
    • Users can exit the assessment mid-way. Progress is automatically saved so users can return later and continue from where they left off.
  • Response Integration:
    • Once an assessment is submitted, the response is automatically synced to the Responses module, ensuring seamless tracking and accessibility.

Steps for Responding to an Assessment:

1. Locate the assigned assessment card in the Workspace module.
2. Open the assessment and begin responding.
3. Either:
   • Save progress by exiting the assessment (for later completion).
   • Submit the assessment to finalize the response and sync it to the system.

3. History Tab

• Purpose: Maintain a chronological record of all completed and partially completed assessments, enabling users to review past work.
• Capabilities:
  • Track Responses:
    • Displays a history of responses, including all completed and partial submissions.
    • Each response is listed in chronological order for easy reference.
  • Detailed View:
    • Clicking on a history item opens it in detail, allowing users to:
      • Review their inputs.
      • Gain insights from their past responses.

Steps to Use the History Tab:

1. Navigate to the History Tab in the Workspace module.
2. Browse the list of past responses.
3. Click on a response to view additional details.

Summary of Key Functionalities

Key Notes

1. Intuitive Assessment Workflow:
   • The card-based interface and categorization make it easy for users to locate and respond to their assessments.
   • Mid-assessment saving ensures flexibility, enabling users to complete responses at their convenience.
2. Flexibility in Configurations:
   • Support for single or multiple attempts ensures assessments can be tailored to fit the specific needs of the user or organization.
3. Transparency and Accessibility:
   • The History Tab empowers users to revisit and review their past responses, ensuring complete transparency.
   • Integration with the Responses module provides centralized tracking for all submitted assessments.
4. Optimized User Experience:
   • Features such as response-saving, progress tracking, and history referencing create a smooth, user-friendly workspace for managing assessments.

Context and Benefits

The Workspace module simplifies the process of managing assigned assessments through its organized and structured interface. By enabling assessment responses to be saved mid-progress, tracking historical data, and supporting single or multiple attempt configurations, it ensures a smooth and efficient workflow.

Key Benefits:

1. Efficiency:
   • Grouped categories and cards ensure quick navigation and response submission.
   • Automatic syncing to the Responses module enhances administrative efficiency.
2. Flexibility:
   • Saving progress gives users the freedom to work on assessments at their own pace, reducing stress and time constraints.
3. Transparency:
   • The ability to review past responses supports users in analyzing or learning from their work history.
4. Customization:
   • Configurable assessment attempts allow organizations to control how users engage with assessments.

By combining ease of use with powerful workflow features like mid-progress saving, historical tracking, and centralized response integration, the Workspace module ensures users can efficiently manage and respond to assessments in a structured, user-friendly environment.